When planning a corporate event, choosing the right venue is crucial for setting the tone, ensuring productivity, and creating a memorable experience for all attendees. Savannah, Georgia, with its historic charm and modern amenities, offers a wealth of options for private event spaces that cater to corporate gatherings of all sizes. From intimate meetings to grand conferences, the city’s variety of venues ensures that you’ll find the perfect setting for your event. Here’s a comprehensive guide on how to choose the best private event space in Savannah for your corporate event.

1. Understand the Purpose and Size of Your Event

Before you start browsing venues, it’s essential to clearly define the purpose and scope of your event. Are you hosting a small executive meeting, a conference, or a large networking gala? The purpose will determine the type of space you need, while the size will help narrow down your options.

• Small Meetings or Workshops: For a more intimate gathering, such as a board meeting or a workshop, you may want a venue that offers a more private, focused environment with a smaller capacity (20–50 people). A boardroom in a boutique hotel or a historic mansion could be ideal.
• Conferences and Seminars: If your event is a larger conference with keynote speakers, breakout sessions, and networking opportunities, you’ll need a venue with flexible spaces, such as a hotel ballroom or a convention center, which can accommodate hundreds of attendees.
• Social or Networking Events: If the event is designed for socializing or building relationships among colleagues and clients, look for spaces with open layouts, catering options, and the ability to customize the setting. Outdoor venues or upscale event spaces in Savannah’s Historic District could be perfect for such events.

2. Location, Location, Location

Choosing a location is one of the most important factors when selecting an event space. Savannah is known for its charming streets, historic landmarks, and proximity to scenic locations. The venue’s location will affect the ease of access for attendees and could enhance the overall experience.

• Downtown Savannah: If you’re expecting guests from out of town, choosing a venue in the downtown area is ideal. It offers proximity to hotels, restaurants, and transportation options like the Savannah/Hilton Head International Airport, which is about 20 minutes away. Downtown is also home to many venues that embody Savannah’s signature charm, such as historic buildings and private clubs.
• Historic Savannah District: For a truly memorable corporate event, consider spaces in Savannah’s Historic District. Venues like the Owens-Thomas House & Slave Quarters or The Georgia State Railroad Museum offer a rich sense of place while providing unique and flexible event spaces.
• Near the Waterfront: The waterfront area of Savannah, particularly along the Savannah River, offers scenic views and an elegant atmosphere that may be perfect for upscale events. Venues like The Riverfront Plaza or The Marriott Savannah Riverfront provide stunning backdrops while being in proximity to restaurants, hotels, and attractions.

3. Amenities and Technology

Corporate events often require specific amenities and technology to function smoothly. Whether you need audiovisual equipment, high-speed internet, or a space for networking, it’s essential to choose a venue that can meet these needs.

• Wi-Fi and AV Equipment: Ensure the venue offers reliable Wi-Fi, projector screens, microphones, and speakers for presentations. Some venues will have these amenities built in, while others might require you to rent additional equipment.
• Breakout Rooms: For larger corporate events, it’s important to have spaces for smaller meetings, workshops, or brainstorming sessions. Choose a venue with flexible breakout rooms that can be tailored to suit the size and scope of your event.
• Catering and Refreshments: If you plan to serve food and beverages, make sure the venue provides catering options or allows outside vendors. Many of Savannah’s event spaces offer in-house catering services, ranging from simple coffee breaks to full-course meals.

4. Budget Considerations

Corporate events often come with specific budget constraints, and the venue is typically one of the most significant expenses. When selecting an event space, consider the following factors that can impact your budget:

• Venue Fees: Determine whether the venue charges a flat fee, a per-person rate, or an hourly rate. This will help you calculate the total cost of renting the space.
• Additional Services and Rentals: Some venues may include amenities such as AV equipment or catering in their fees, while others charge extra for these services. Make sure to inquire about any hidden costs.
• Location and Time of Year: Venues in prime locations, such as downtown Savannah or along the riverfront, may come at a premium. Additionally, if you’re planning your event during peak seasons (like spring or fall), prices may be higher.

5. Ambiance and Atmosphere

The ambiance of the venue plays a significant role in the overall experience of your corporate event. In a city like Savannah, the atmosphere is often one of the main attractions. Whether you want a modern and sleek vibe or a vintage, historic feel, the venue you choose should align with the tone you wish to set for your event.

• Historic Charm: For a corporate event with a touch of southern elegance, opt for a venue in one of Savannah’s historic buildings. These venues often have intricate architecture, high ceilings, and vintage décor that can make your event feel timeless.
• Modern and Stylish: If you prefer a more contemporary feel, consider venues that offer a modern atmosphere, with sleek furniture and stylish décor. Many hotels and event spaces in Savannah cater to this aesthetic, combining chic, minimalist designs with high-end technology.

6. Flexibility and Customization

Finally, the flexibility of a venue is crucial when it comes to ensuring your corporate event goes smoothly. Look for venues that allow customization of the space to match your event’s theme and specific needs.

• Floor Plans: Consider venues that offer flexible floor plans that can be adapted depending on the number of attendees and the type of event.
• Event Coordinator: Many venues in Savannah offer event coordinators to help with the planning and logistics. This can alleviate stress and ensure all details, from catering to seating arrangements, are handled professionally.

Conclusion

Choosing the right private event space in Savannah for your corporate event involves considering factors like size, location, amenities, budget, and atmosphere. By understanding your event’s purpose and requirements, you’ll be able to find a venue that fits your needs perfectly. Whether you’re looking for a venue with historic charm, modern sophistication, or scenic views, Savannah’s variety of options ensures you’ll find the ideal space to host a successful corporate event.